Access Period Enterprise Agreement

Access Period Enterprise Agreement: What It Is and How It Works

An Access Period Enterprise Agreement, also known as an APEA, is a contract between a software vendor and an enterprise customer that allows the customer to purchase software licenses for a specific period of time. This type of agreement is becoming increasingly popular for businesses that want to save on licensing costs and have more flexibility in their software usage.

How It Works

Under an APEA, the customer buys a set number of licenses for a specified period, typically one to three years. During this time, the customer has unlimited access to the software and can install it on as many devices as they need. This makes it an ideal solution for companies with fluctuating user numbers or those that need to scale their operations quickly.

At the end of the access period, the customer has the option to renew the agreement for another term or purchase perpetual licenses for the software. Alternatively, they can choose to end the agreement and stop using the software altogether.

Benefits of an APEA

One of the main benefits of an APEA is cost savings. Instead of purchasing perpetual licenses upfront, the customer only pays for what they need during the access period. This can be particularly advantageous for startups and small businesses that may not have the capital to invest in software licenses. Additionally, an APEA allows businesses to avoid the costs associated with software depreciation, such as upgrades and maintenance.

Another advantage of an APEA is flexibility. Because the customer is not tied to perpetual licenses, they have more freedom to adjust their software usage to meet changing business needs. For example, if a company experiences rapid growth, they can easily add more licenses to accommodate more users. Conversely, if business slows down, they can scale back and reduce their licensing costs accordingly.


An Access Period Enterprise Agreement is a flexible, cost-effective way for businesses to use software. By allowing customers to purchase licenses for a specific period of time, an APEA provides companies with the ability to scale their software usage up or down as needed. If you`re looking for a way to save on licensing costs and have more flexibility in your software usage, an APEA may be worth considering.